August 6, 2026

How a China Factory Inspection Works, Step by Step

Knowing that inspection matters is one thing. Knowing what actually happens on inspection day is another. Here is what a factory inspection in China looks like, step by step.

Step 1: Deciding when to inspect

There are three common inspection points:

Pre-production, checking raw materials and components before manufacturing starts
During production, usually when around 20 to 60 percent of the order is complete
Pre-shipment, after production is finished and goods are packed, before the balance payment is made

Most importers rely on a pre-shipment inspection as the minimum, since it is the last chance to catch problems before goods leave the factory.

Step 2: Setting the checklist

Before the inspection, we agree on what "acceptable" looks like for your product: quantity, specifications, color, function tests, and packaging requirements. This checklist is based on your purchase order and any samples you approved earlier.

Step 3: The inspection itself

On the day, an inspector visits the factory and works through the checklist:

Counts the finished goods against the order quantity
Selects a random sample using standard sampling levels (such as AQL)
Checks dimensions, materials, and workmanship against specification
Tests function, where relevant, such as switching on electronics or checking seams and stitching
Reviews export packaging and labeling, including how it will hold up in transit

Step 4: The report

Within a day or two, you receive a report with photos, measurements, and a pass or fail recommendation against your checklist. If something fails, you see exactly what and why, with photo evidence.

Step 5: What happens next

If the inspection passes, the order proceeds to shipment. If it fails, you are still in a strong position: the factory has not been paid in full and the goods have not shipped, so most factories will rework or fix the issue rather than lose the order.

Booking an inspection

We inspect production runs before anything ships, using our own team on the ground in China. Tell us your product and order details and we will schedule an inspection that fits your production timeline.

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